PAYROLL OFFICER

Description of the occupation

The Payroll and Contribution Officer deals with the management of contributory, insurance and tax aspects, related to staff remuneration, during all phases of the employment relationship between the company and the individual, from hiring to termination. It typically carries out data processing activities relating to attendance and absences; operational management of all phases of the employment relationship; drafting and keeping of compulsory books, calculation of remuneration, social security and tax base, care of legal obligations, independently using specific IT tools.

Personal traits and competences

The Payroll Officer must be trustworthy, confidential, honest, approachable, responsive, helpful and communicative. The officer has the following competences:

Elements of labor law applied to personnel administration
Contract types (permanent work, fixed-term work, apprenticeship.)
Reasons for suspension and interruption of the employment relationship
Elements of social legislation applied to personnel administration
IT applications for drafting employment contracts
Nature, function, and characteristics of mandatory communications
Social security and insurance obligations and reference bodies
Telematics administrative procedures
Legislation on the protection of privacy applied to employment relationships
Notes on labor disputes
IT applications for personnel tax management
Notes on tax litigation
Payroll structure
Techniques and operations of payroll calculation
Structure of tax returns and related drafting procedures

Technical knowledge and skills

Upon graduating, the PO is able to:

Providing support in the event of labor disputes
Interact, as required by one's role, with subjects external to the company (social security and insurance bodies, consultants, )
Interact, as required by one's role, with individuals within the company, with expertise in the field of legal management of employment relationships
Prepare and execute, on the basis of the identification of the CCNL and the applicable legislation, the procedures for the management of the mandatory obligations in the insurance field
Prepare and execute, on the basis of the identification of the CCNL and the applicable legislation, the procedures for the management of hiring and termination of employment relationships
Support the drafting of letters of employment, contracts and communications to workers
Independently carry out the electronic administrative procedures relating to the legal management of employment relationships
Use, independently, the main IT tools for personal productivity
Take care of the drafting of tax returns related to personnel administration
Provide support in the event of a tax dispute
Interact, as required by one's role, with subjects external to the company (Revenue Agency )
Interact, as required by one's role, with individuals within the company, with expertise in the field of tax management of employment relationships
Prepare and execute, on the basis of the identification of the CCNL and the applicable legislation, the procedures for the management of the mandatory obligations in tax matters
Carry out the tax obligations connected to the employment relationship, applying the taxation of employment income, tax adjustments and liquidation, and drafting the related forms
Independently carry out the electronic administrative procedures relating to the fiscal management of employment relationships
Independently use the main IT tools for personal productivity

Employment prospects

Payroll administrators work in collaboration with the HR and Finance departments within every organization. A payroll officer’s primary role ensures the timely payment of wages, salaries, superannuation, and compensation to every employee.

They ensure that all employees get paid the correct entitlements from their employer. Starting a career in payroll and accelerating a career path in payroll administration has overlapped with other accounting and bookkeeping skills.

In recent years, more organizations are now employing specialist payroll staff.

Working conditions

The Payroll Officer is responsible for the management of the contribution, insurance and tax aspects, related to the remuneration of staff, during all phases of the employment relationship between the company and the individual, from recruitment to termination. S/He typically carries out her/his activities in the office, using specific IT tools. The efficiency of the IT tools available and an effective organization in the management of practices among colleagues contribute to improving working conditions.

PROFESSIONAL LICENCE

Not required.